Little-Known QuickBooks Features: Did You Know You Can Make Your Bills Billable?
QuickBooks remains one of the most powerful tools for managing small and mid-sized business finances. However, many of its advanced features often go unnoticed, which means users miss out on opportunities to streamline their workflows and maximize efficiency.
At Carlos Quiceno Financial Services, we teach our clients how to get the most out of QuickBooks — including powerful tricks like making vendor bills billable to clients.
What Is a Billable Bill in QuickBooks?
Typically, when you enter a bill (an expense you owe to a vendor), it simply records a cost for your business. But when that expense is directly related to a client or a project, QuickBooks allows you to mark it as “billable.”
This means you can easily charge that cost back to your client in a future invoice.
Perfect for:
- Construction projects
- Marketing and creative agencies
- Consulting services
- Any business that incurs expenses on behalf of clients
How to Create a Billable Bill in QuickBooks
Follow these simple steps:
- Go to the “Expenses” menu and select “Bills.”
- Click on “New Bill.”
- Select the Vendor you are paying.
- In the bill line item, check the “Billable” box.
- Assign the expense to the correct Customer or Project (QuickBooks will allow you to select it).
- Save the bill.
Done! Now, when you create an invoice for that client, QuickBooks will remind you that you have a billable expense ready to add.
Why Use Billable Bills?
- Ensure you recover all client-related expenses.
- Automate reminders for unbilled costs.
- Increase transparency by showing detailed expenses directly on invoices.
- Improve cash flow by billing clients faster and more accurately.
Want to Master More Advanced Features?
At Carlos Quiceno Financial Services, we don’t just help you with basic bookkeeping — we help you master QuickBooks to make your business more efficient, profitable, and professional.
Schedule a personalized consultation today and unlock the full power of QuickBooks!
