Financial Blog

As a small business owner or bookkeeper, understanding how to correctly process a sale in QuickBooks is essential for keeping your financial records accurate and up to date. In this article, Carlos Quiceno, expert in QuickBooks bookkeeping and financial services, explains the simple steps to record a sale in QuickBooks Online.

Step 1: Log In to QuickBooks Online

Begin by signing in to your QuickBooks Online account. Make sure you have the correct company file selected.

Step 2: Click on the “+ New” Button

At the top left of the screen, click the “+ New” button. This will open a menu of transaction types. Under the “Customers” section, choose “Invoice” if you’re selling on credit or “Sales Receipt” if you’re receiving payment immediately.

Step 3: Fill Out the Customer Information

• Choose an existing customer from the list or create a new one.
• Make sure the customer’s billing information is correct.

Step 4: Add the Products or Services Sold

• In the “Product/Service” column, select the item sold.
• Enter the quantity, rate, and description.
• If applicable, select the tax rate for each item.

Step 5: Confirm Payment Terms (for Invoices)

• If you are creating an invoice, confirm the due date and payment terms (e.g., Net 15, Net 30).
• For sales receipts, confirm the payment method (cash, credit card, bank transfer).

Step 6: Review and Save

• Double-check all the information: customer, items, totals, and tax.
• Click “Save and send” to email it to the customer or “Save and close” to save it to your records.

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Why It Matters

Recording sales accurately helps you:

• Track income and profitability
• Manage taxes properly
• Keep clean records for audits and reporting

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Need Help With QuickBooks?

If you’re unsure how to process sales or manage your bookkeeping, Carlos Quiceno Financial Services offers personalized QuickBooks training and bookkeeping solutions for businesses in Florida and beyond.
📞 Contact us today to streamline your sales and finances.